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Regular City Commission Meeting
Minutes
January 13 2014
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Mayor
Gib Coerper
Vice Mayor
Shirley Green Brown
Commissioner Gary Hardacre
Commissioner Ben Boukari, Jr.
Commissioner Robert Wilford
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City Manager Traci Cain
City Attorney Marian Rush
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The City Commission will conduct a
Regular City Commission Meeting
At 6:30 PM
to address the item(s) below.
Meeting Date:
January 13 2014
Meeting Location:
James A. Lewis Commission Chambers
Citizens Present: Scott Modesitt, Andy Toller, Connie Canney and Carol Thomas.
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Notice given pursuant to Section 286.0105, Florida Statutes.
In order to appeal any decision made at this meeting, you will need a verbatim record of the proceedings. It will be your responsibility to ensure such a record is made.
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Led by Commissioner Robert Wilford |
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Commissioner Gary Hardacre moved to approve the Agenda; seconded by Commissioner Robert Wilford.
Passed by unanimous consent. |
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APPROVE READING OF PROPOSED ORDINANCES AND RESOLUTIONS BY TITLE ONLY |
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Commissoner Robert Wilford read proposed Ordinances and Resolutions by title only; seconded by Vice Mayor Brown.
Passed by unanimous consent. |
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A. |
Mayoral Proclamation; calling the election, specifying open seats, length of terms, time and place of April 2014 City Commission Election. |
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Assistant Deputy City Clerk Charmagne Manning presented the staff report to the Commission.
Mayor Coerper read the Proclamation into records which effectively called the 2014 City Commission Election for Tuesday, April 8, 2014, specified open seats, length of terms, and set the time and place. |
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II. |
COMMENTS FROM CITIZENS ON SUBJECT OF CHOICE |
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Mayor Coerper opened the floor for Citizen comments.
No comments. |
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(Please Limit to 3 Minutes.
Any citizen who is unable to speak at this time will have an opportunity to speak at the end of the meeting
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| | | | | | | | | III. | COMMITTEE REPORTS/COMMITTEE APPOINTMENTS/CITY ANNOUNCEMENTS | | | |
| | | | | | | | | IV. | PUBLIC HEARINGS AND ORDINANCES | | | |
| | | | | | | | | | (Presentations, other than the applicant, please limit to 3 Minutes) | | |
| | | | | | | | | | A. | Resolution 14-03 Second Public Hearing – Small Cities Community Development Block Grant (CDBG) Program Federal Fiscal Year (FFY) 2013 Grant Cycle | | | | | | | | | | | | |
| | | | | | | | | | City Attorney Marian Rush read Resolution 14-03 by title only.
Grant Specialist Diane Morgan presented the staff report to the Commission. Ms. Morgan introduced Mr. Scott Modesitt of Summit Professional Services to the Commission and invited him to the podium.
Mr. Modesitt provided further information to the Commission about the process and City scoring for the Grant.
Commissioner Wilford asked if the federal poverty guidelines are used to determine the low income figure. Mr. Modesitt stated the HUD's section 3 housing figures are used. Commissioner Wilford asked if a lot of public comments were made at the Citizen Advisory Task Board Meeting (CATF). Mr. Modesitt shared the content on comments received.
Mayor Coerper asked what the population threshold is for the City's area. Mr. Modesitt stated there are different tears and he doesn't have the information in front of him.
Commissioner Hardacre stated he was glad to see the funds being focused on road improvements and thanked the City Manager and staff for their efforts.
Commissioner Boukari moved to conduct the second public hear and authorize the Mayor to execute the final grant application on behalf of the City and transmit it to the DEO on or before March 12, 2014, depending on the opening of the CDBG grant application cycle; and adopt Resolution 14-03; seconded by Commissioner Hardacre.
Commissioner Wilford thanked the CATF and Diane Morgan for their hard work.
Mayor Coerper opened the floor for citizen comments.
No comments.
Passed 5-0 on roll call vote.
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| | | | | | | | | | A. | Resolution 14-02 Adopting the Necessary Policies for the City Community Development Block Grant (CDBG) Program | | | | |
| | | | | | | | | | City Attorney Rush read Resolution 14-02 by title only.
Grant Specialist Diane Morgan presented the staff report to the Commission.
Commissioner Hardacre stated the Alachua Citizen Participation Plan has been followed exactly and he is pleased with the process.
Commissioner Hardacre moved to adopt Resolution 14-02 and authorize the Mayor's signature; seconded by Vice Mayor Brown.
Mayor Coerper opened the floor for citizen comments.
No comments.
Passed 5-0 on roll call vote.
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| | | | | | | | | | B. | Resolution 14-05 Establishing An Audit Committee | | | | |
| | | | | | | | | | Finance Director Marcian Brown presented the staff report to the Commission.
City Attorney Rush read Resolution 14-05 by title only.
Mayor Coerper asked when the Committee would come back with a recommendation. Mr. Brown provided the process for the Committee and stated he would expect to release the RFP in late February and present a new audit contract in May.
Vice Mayor Brown move to adopt Resolution 14-05 and authorize the Mayor's signature; seconded by Commissioner Boukari.
Mayor Coerper opened the floor for citizen comments.
No comments.
Passed 5-0 on roll call vote.
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| | | | | | | | | | C. | Directional Boring Annual Contract | | | | |
| | | | | | | | | | Public Services Director Mike New presented the staff report to the Commission.
Commissioner Hardacre asked if the current contractor was used the previous year and if any problems were experienced. Mr. New confirmed the contractor was used for the prior year projects and no problems were encountered. Commissioner Hardacre asked if the contractor was able to perform all work requested. Mr. New confirmed they were able to complete any work requested and provide information about open cut and directional boring work. Commissioner Hardacre stated he was experienced and just wanted to ensure all was good since the price was so low.
Commissioner Boukari moved to authorize the City Manager to execute a purchase order to General Underground, LLC in the amount not to excess $30,000.00 for Phase I electric feeder extension to Nanotherapeutics ADM Project; seconded by Vice Mayor Brown.
Mayor Coerper opened the floor for citizen comments.
No comments.
Passed 5-0 on roll call vote. | | | |
| | | | | | | | | VI. | COMMENTS FROM CITIZENS ON SUBJECT OF CHOICE | | | |
| | | | | | | | | Mayor Coerper opened the floor for citizen comments.
Citizen commented on the inflatables used to decorate Theater Park on Main Street. The citizen suggested decorations should be simple to allow for spiritual reflection. | | | |
| | | | | | | | | | (Please Limit to 3 Minutes.Any citizen who did not speak during the Citizen Comments period at the beginning of the meeting may do so at this time.) | | |
| | | | | | | | | VII. | COMMENTS FROM CITY MANAGER AND CITY ATTORNEY | | | |
| | | | | | | | | City Manager Cain stated the annual Martin Luther King Jr. Celebration will be held at the Cleather Hathcock, Sr. Community Center on Monday, January 20, 2014 and provided details on speakers and the days events. City Manager Cain invited all to attend.
City Attorney Rush welcomed all back after the holidays and stated she was looking forward to a wonderful 2014. | | | |
| | | | | | | | | VIII. | COMMISSION COMMENTS/DISCUSSION | | | |
| | | | | | | | | Commissioner Boukari thanked Commissioner Hardacre for his knowledge shared about directional boring.
Commissioner Hardacre commented on Santa Fe High Schools transition from an A school to a B school as well as a grant received for $40,000 to help upgrade the media center.
Vice Mayor Brown also thanked Commissioner Hardacre as well as the citizen that serve on the Boards. Vice Mayor Brown also wished all a happy New Year.
Mayor Coerper stated it was good to see family over the holiday in Atlanta but loved leaving the big city to come home to Alachua. Mayor Coerper commented on Alachua Lion Jean Carter and his 50th wedding anniversary celebration.
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| | | | | | | | | Commissioner Boukari moved to adjourn; seconded by Commissioner Hardacre.
Passed by unanimous consent.
Meeting adjourned at 7:07 pm. | | | |
| | | | | | | | | All consent items approved with approval of the Agenda. | | | |
| | | | | | | | | | A. | November 18, 2013 Regular City Commission Meeting Minutes | | | |
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ATTEST:
| | CITY COMMISSION OF THE
CITY OF ALACHUA, FLORIDA
| | __________________________________ | | __________________________________ | Traci L. Cain, City Manager/Clerk | | Gib Coerper, Mayor |
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